Admin Support

Job Responsibility

Including but not limited to:

• Personal assistant to support the Head of Saudi Arabia BRM (Senior Director) in his/her remit to expand and develop the Saudi business.
• Manage the day-to-day administrative operations.
• Prepare monthly newsletter, including uploading links and content into software application and managing the subscription list.
• Own and optimize calendars, schedule meetings and conference calls (external scheduling is also required).
• Oversee successful execution of in-person and virtual meetings
• Coordinate travel arrangements, prepare itineraries, agenda and obtain approvals as needed.
• Assist with research projects and administrative tasks such as data entry, preparation of presentations and materials for conferences and meetings, and other related clerical duties.
• Prepare and submit expense reports.
• Coordinate employee onboarding and offboarding as needed.
• Plan team meetings including offsites, group holiday events, etc.
• Act as liaison with IT, Mailroom, Facilities and other building personnel (Security, Property Management, etc.).
• Provide other ad hoc support as needed.
• Prioritize and take-initiative in completing assignments, juggle various tasks, work in a fast-paced environment, and meet deadlines all with minimal supervision.
• Complete work at a very high standard.
• Uphold a strict level of confidentiality.